Executive Assistant CEO (fixed term)

Job No: GRC880

Location: Gympie, Queensland

Employment Status: Full time - fixed term

No. of Vacancies: 1

Closing Date: 3 Aug 2022 AEST

Executive Assistant Chief Executive Officer (fixed term)

About the Region

Gympie is at the heart of a rapidly expanding region which stretches from rural valleys in our western reaches to the Cooloola Coast, gateway to spectacular Fraser Island. Bordering Noosa and Fraser Coast Local Government areas, we are uniquely positioned to grow whilst still retaining our country charm.  Our borders with North and South Burnett, and the Somerset Local Government areas link with our rural lifestyle, where you can enjoy our picturesque smaller townships, or our abundant local history.  Our local festivals such as the Gympie Music Muster are renowned both nationally and internationally. 

For someone seeking a high quality of life, with pristine natural areas and spectacular beaches, all within reach of Noosa, the Sunshine Coast and Brisbane, we are offering this unique opportunity.

Remuneration: Annual salary commencing at $75,897.64 (pro rata)

Closing Date: Wednesday 3 August 2022 at 11.00pm AEST

No late applications will be accepted.  Only applications received via Council's online application system will be considered. Unsolicited applications from agencies will not be considered. 

An opportunity exists for a skilled professional to provide high level support the CEO in the daily operations of the organisation. This fixed term engagement is for a period of up to 6 months and is required for an immediate start.

What we are looking for?

We are seeking an experienced executive assistant, who is able to demonstrate strong customer service and time management skills, as well as a high quality confidential executive secretarial, project management and administrative support services.  

As Executive Assistant to the Director CEO you will be responsible for:

• Provide high level of confidential executive secretarial and administrative support services to Chief Executive Officer using a considerable degree of initiative, confidentiality and sensitivity in the performance of work.
• Coordinate and manage the workload priorities of the Chief Executive Officer through diary and correspondence management including appropriate tracking and deadline monitoring systems.
• On behalf of the Chief Executive Officer and within the level of authority, liaise, facilitate, direct, negotiate and request information, responses and/or seek resolutions from the Executive Team, Managers and Coordinators to ensure the effective facilitation of timelines and deadlines.
• Assist the Chief Executive’s liaison with the Mayor, Councillors and external customers through strong interpersonal, customer service and problem solving skills.

To be successful, candidates will require:

• Minimum of three years’ experience in an executive support role.
• Demonstrated ability to operate with a high level of independence, with highly developed time management, organisational and multi-tasking skills.
• Exceptional verbal and written communication skills with the ability to manage confidential matters with discretion.
• Undertaking other tasks and duties as required consistent with the principle objectives and responsibilities of the position.
• The ability to deal effectively, professionally and with courtesy to people at all levels, internally and externally. This will potentially involve disgruntled individuals.
• The ability to demonstrate initiative, work autonomously and cooperatively within a team based environment.
• Strong working knowledge of computer programs including Microsoft Word, Excel and Adobe Acrobat Pro with the demonstrated ability to learn new programs in a timely manner.
• Strong working knowledge of complex corporate enterprise management and records management applications.
• Demonstrated ability to effectively manage an executive office and provide a high level of support to senior officers.
• Demonstrated commitment to continuous improvement.

To be successful, candidates must be able to demonstrate strong customer service and time management skills, as well as high level interpersonal and communication skills to work effectively with all relevant internal and external customers and stakeholders.

Candidates must discuss their intention to submit an application with their direct Supervisor prior to submission. As part of the placement of the successful candidate, negotiations with the direct supervisor will occur to approve the release of the successful candidate to ensure there is as little disruption as possible to the business unit and business needs.  

Position Description

For a full position description containing essential and desirable criteria, please click here.

Who to Contact

For information regarding the requirements of this role or for assistance lodging your application using Council's online system, please contact Rowena Chapman, Advisor Human Resources on 5481 0687 or email rowena.chapman@gympie.qld.gov.au

What we offer?

• Nine day fortnight/ten day fortnight/flexible work hours
• Access to employee health and well-being programs
• Fitness Passport: work out at over 25 local gyms for you and your family at a subsidised rate
• Access to professional development and employee education assistance
• Long service leave after seven years
• Generous superannuation scheme 13 per cent
• Access to salary sacrificing
• Employee assistance program offering free confidential counselling services for employees and their families.

Successful applicants may be required to undertake various checks such as skills, qualifications, reference, medical and national police.

How to apply

Keen to apply? Simply follow the instructions below:

1) Download and review the position description above
2) Complete the information below, as requested (please use an individualised email address as using another person's may effect your application, if you do not have one please follow this link to create a Gmail account)
3) Click 'APPLY'
4) Attach your resume, covering letter and a single document containing copies of your qualifications, licences or tickets as applicable.
5) Click 'NEXT' and 'CONFIRM'

Please note before continuing: It is advisable that you prepare your responses in a separate word or text document, saving your work as you go and that you then copy and paste this prepared information in the form before completing the application process. Please keep your responses to a maximum 300 words for each question.

Applications close on Wednesday 3 August 2022 at 11.00pm AEST. No late applications will be accepted. Only applications received via Council's online application system will be considered.